At University Archives (“UA”), the privacy of our clients and other website visitors is of the utmost importance. UA strives to gain and maintain the trust of our consignors, sellers, bidders, and buyers by continually protecting identities and holding information in confidence. All information you provide us when using UA websites is held in confidence, except as herein noted.
By submitting personally identifiable information, you agree, without limitation or qualification, to this information being used exclusively by UA and its authorized dealers for business purposes only. If you opt not to provide us with personally identifiable information, you may be unable to receive specific communications on products and company information or make full use of Site features.
UA researches our clients’ usage patterns and demographics based on the information provided to us during their experiences on our website. We do this to better understand our clients’ needs and enhance our service. This information is compiled and analyzed for internal use.
Registration qualifies a user as a UA client, and, regardless of any regulation to the contrary, the user agrees, until this consent is revoked in writing, that UA may from time to time contact the user concerning sale and purchase opportunities available through UA.
UA collects and stores any login information you create in order to allow you to access your account information and member features.
All information is held in confidence by UA. We do not not trade, rent or sell your information, including email addresses, to third parties nor do we provide it for any third party’s general commercial usage. Any information disseminated to parties external to UA is anonymous in nature – for example: the prices realized for a particular auction may include the price paid for a lot.
We may disclose your personal data with our service providers to ensure the proper functioning of your requested services and UA business operations (for example, we may transmit your credit card information to our bank for enhanced data security and authentication). Before we do so, we shall take the necessary steps to ensure that your personal data will be given adequate protection, and our service providers will only use the information for purposes of marketing and notifications. We reserve the right to share information, when we deem appropriate, with third parties that are acting on proper legal authority (e.g. subpoenas), including police and governmental agencies. We respond to credit references initiated by you or in the trade. In such instances, we generally will verify whether you are a known client, the length of time you may have done business with us, and whether your account is in good standing.
NOTE: University Archives operates under US law. At this time, no US court has ruled that an IP address is PII. Therefore, as it relates to our data gathering and usage activities and the data gathering and usage activities of our third party partners, UA does not consider IP address to be personally identifiable information, as this data is not used in that context. We understand that some entities and individuals outside the US do consider IP address to be PII, and we therefore disclose these practices.
UA maintains reasonable physical, electronic, and procedural safeguards to protect the security and integrity of all Personal Information provided to us. UA limits access to personal information about you to those employees who we reasonably believe need to come into contact with that information to provide products or services to you in order to do their jobs.
In the interest of privacy and security, we automatically expire your session when a specific period goes by without activity. UA takes reasonable precautions – including administrative, technical, and physical measures – to safeguard your personal information against loss, theft, and misuse, as well as unauthorized access, disclosure, alteration, and destruction.
We will retain your personal information for as long as necessary to fulfill the purposes outlined in the above paragraphs and to satisfy any legal, accounting, regulatory, or reporting requirements.
UA has safeguards in place to keep your personal information accurate, complete, and up-to-date for the purposes for which it is used. Naturally, you always have the right to access and correct the personal information you have provided. You can help us ensure that your contact information and preferences are accurate, complete, and up-to-date by going to your profile page.
UA does not currently respond to Web browser “do not track” signals and similar signals as providers of these signals do not currently operate according to common, industry-accepted standards. However, as stated earlier in this policy, your browser provides tools to allow you to change your privacy and security settings. For instructions, consult your browser’s Help menu.
UA does not knowingly allow other parties to collect personally identifiable information about an individual consumer’s online activities over time and across different websites when a consumer uses our websites and services.